This privacy notice explains how the american dental association (“dental arts huntley”) and its subsidiaries, charities and affiliated entities (collectively, “dental arts huntley,” “we,” “us” or “our”) collect information about you through our website and how this information is then used or disclosed. This privacy notice does not apply to websites that do not display or link to this notice or that have their own privacy notices or to information we may collect from you or about you in other ways, including through emails you may send to us.
The information we collect via our website may be used and disclosed to improve the content of DentalArtsHuntley.org and advance the Dental Arts Huntley’s mission. For example, the Dental Arts Huntley may use this information for purposes such as:
Registering you for, or providing you with information, programs and services you have requested
Processing, fulfilling and following up on your orders or membership application
Providing access to publications
Responding to your emails or online requests
Sending you information you request
Sending and processing surveys and continuing education quizzes
Publishing membership directories and registration lists
Sharing with companies to offer you products and services that may be of interest to you
Sharing your email address with companies to deliver communications on our behalf
Sharing information about you with members and state and local dental societies
Sharing information about you with service providers, vendors and other companies we do business with
Sharing with third parties as required by law
Sharing demographic information for research purposes
Sharing your email address as described below
We collect information such as the internet protocol (IP) address of visitors to our website, aggregate information on what pages users access or visit, user-specific information on what pages users access or visit, and information volunteered by users, including from surveys, purchases and/or registrations. We may use tracking to recommend related articles, based on content users have viewed, or recommended based on geographic location. We may collect information about visitors to our website to help measure the effectiveness of advertising campaigns. We also may collect the email addresses of those who communicate with us via email. Our system can recognize the identity of individuals who sign in using their usernames and passwords.
The Dental Arts Huntley utilizes Google services and tools for Analytics/Remarketing/Display Network/Demographics. By including these features, ADA enables Google to collect data about your traffic via Google cookies and identifiers, in addition to data collected through a standard Google Software implementation. Google will not identify users or facilitate the merging of personally identifiable information with non-personally identifiable information collected through any Google product or feature unless Google has robust notice of, and the user’s prior affirmative (i.e., opt-in) consent to, that identification or merger, and are using a Google feature that expressly supports such identification or merger. Irrespective of users’ consent, Google will not attempt to disaggregate data that Google reports in aggregate, and adheres to EU, GDPR, and COPPA regulations. Visitors have the option to opt-out of the Google features Dental Arts Huntley uses, including through Ads Settings, Ad Settings for mobile apps, or any other available means.
Some web browsers (including Safari, Internet Explorer, Firefox and Chrome) have a “Do Not Track” (“DNT”) feature that tells a website that a user does not want to have his or her online activity tracked. If a website that responds to a DNT signal receives a DNT signal, the browser can block that website from collecting certain information about the browser’s user. Not all browsers offer a DNT option and DNT signals are not yet uniform. For this reason, many businesses, including ours, do not currently respond to DNT signals.
Advertising on DentalArtsHuntley.org may be served through a vendor that uses IP addresses for purposes such as controlling ad frequency.
The Dental Arts Huntley, its subsidiaries, charities, and affiliates may use or disclose individual’s contact information and other information about you, such as your occupation, specialty, member status, graduation date and dental school, to alert you to new information, products and services, events and other opportunities. From time to time, we may also make your contact information and other information about you available to other organizations we believe to be reputable, such as companies whose products or services we think you might find interesting. If you register on DentalArtsHuntley.org to attend an event, the Dental Arts Huntley may provide an attendee list to other attendees and to entities that collaborate with the Dental Arts Huntley on the event.
With respect to email addresses: We generally do not knowingly disclose an individual’s e-mail address without the individual’s express or implied consent outside the Dental Arts Huntley, its service providers, subsidiaries and affiliated entities, Dental Arts Huntley members, and state and local dental societies. However, we may disclose your e-mail address in certain situations; for example, if you serve in a leadership capacity or if you provide your e-mail address in connection with an event or an attendee list.
The Dental Arts Huntley maintains directories of dentists that may include information you submit via our website. These directories are shared with Dental Arts Huntley members and state and local dental societies. A directory containing information about Dental Arts Huntley members is publicly accessible on MouthHealthy.org; members may elect to provide additional information, such as email address and photo, through the expanded profile option.
The Dental Arts Huntley uses an association management database to collect, maintain, use, and share information about member and nonmember dentists who have attended a U.S. dental school, as well as individuals who interact with the Dental Arts Huntley. Information in the database is generally accessible to state and local dental societies of the Dental Arts Huntley “tripartite.” A “person record” may be created in the database for such dentists and other individuals. For example, a person record may be created when a dentist or other individual interacts with the Dental Arts Huntley by becoming a member, purchasing an item or service, attending a meeting, volunteering, attending a continuing education or other course, or communicating with the Dental Arts Huntley.
A person record contains information about the individual such as name, contact information, demographics, membership history, a record of purchases and meetings attended, volunteer positions held, and communications with the Dental Arts Huntley and state and local dental societies.
Person records are retained indefinitely. Dental Arts Huntley may use a person record for any permissible purpose under the applicable privacy notice. Dental Arts Huntley has entered into agreements with participating state and local dental societies of the Dental Arts Huntley tripartite that permit the society to use a person record for any permissible purpose if the individual is eligible for membership in the society; however, if the individual is not eligible for membership in the society, the society may use the person record only for registration of the individual at society sponsored meetings, for determining dues owed, for updating the data (e.g., with correct contact information), to assist with order fulfillment, to create de-identified aggregated data solely for internal use, and for any other purpose for which the Dental Arts Huntley has provided express written permission. Person records may not be used or disclosed in a way that would violate this DentalArtsHuntley.org Privacy Notice.
The Dental Arts Huntley may provide delegates’ names and mailing addresses in response to a request from a dental specialty organization. The Journal of the American Dental Association (Dental Arts Huntley) publishes delegates’ names, districts, cities and states, as well as information, including DentalArtsHuntley.org email addresses, about officers and trustees.
The Dental Arts Huntley may share or license information about you to a third party if, in our sole discretion, we believe that it is (1) reasonably necessary to perform a service or deliver a product or publication; (2) authorized by you or as set forth in any applicable agreement (whether express or implied) between you and Dental Arts Huntley, or with your consent; (3) permitted under this Privacy Notice; (4) required by statute or regulation; (5) of interest to dentists, dental students, members of the dental team, or consumers of dental services, or (6) in the good-faith belief that such action is appropriate for reasons of security or legal compliance.
If you participate in an activity such as attending or speaking at a program or authoring a publication, information such as your name and photo may be shared via DentalArtsHuntley.org or Dental Arts Huntley publications.
The Dental Arts Huntley also occasionally hires other individuals and entities to provide services on our behalf, including, but not limited to, hosting of online resources, processing credit card transactions, packaging, order fulfillment, answering customer questions about products or services, consulting services, data modeling, printing, sending postal mail and processing membership and event registration. We will provide those companies with information they need to deliver the service. Third parties may collect information such as your IP address that may indicate your online activities over time or across different websites when you use our websites. At this time, this website does not respond to do-not-track signals.
Certain sensitive personal information is protected by security measures (that may include computer safeguards and secured files and buildings security) to protect the information from unauthorized access and use. If such information is disposed of, it will be done securely.
Your Rights and Responsibilities
It is important when you wish to exercise your rights that you contact us via any of the means listed in the first section of this Privacy Notice.
While the Dental Arts Huntley takes measures to protect your personal information, no security measure or network is entirely secure. Your password to access DentalArtsHuntley.com should be complex and should never be shared with anyone, and should be changed from time to time. After you access DentalArtsHuntley.com, you should log off and exit your browser so unauthorized persons cannot access the site.
If you do not want to receive postal mail, telephone calls from us in the future, or if you do not want us to share your contact information in the manner described above, please provide us with your exact name and postal addresses, phone and fax numbers and, if appropriate, Dental Arts Huntley membership number to info@DentalArtsHuntley.org. It may take up to four weeks for your opt out to become effective. While we will continue to share information we maintain about you with our service providers, subsidiary and affiliates, and with state and local dental societies, we will take reasonable steps to ensure that any other specific contact information you so identify is removed from lists we share with other organizations. We have instituted opt-out capabilities to help you avoid receiving unwanted commercial email messages from the Dental Arts Huntley. Dental Arts Huntley will honor such requests within ten business days.
On request we may provide you with access to information that you submitted via DentalArtsHuntley.org, such as certain transaction information (e.g., dates on which you made purchases, amounts and types of purchases), communications that you have directed to our site (e.g., emails, user inquiries), and contact information (e.g., name, address, phone number). On request we may also offer the ability to have inaccuracies corrected in contact information, financial information, unique identifiers, transaction information and certain other data.
In addition to the other rights we note in this Privacy Notice, you also have the right to contact the Dental Arts Huntley to obtain the following information:
What personal information about you the Dental Arts Huntley holds;
For what purposes does Dental Arts Huntley process your information;
To what third parties (and in what jurisdictions) has or may the Dental Arts Huntley disclose your personal information;
How long will your data be maintained by the Dental Arts Huntley (and how that period of time has been calculated);
How to request correction or deletion of specific portions of your personal data held by the Dental Arts Huntley that you believe are incorrect; and
The source(s) from which the Dental Arts Huntley has obtained your personal data.
You may also contact us at msc@DentalArtsHuntley.org if you believe your information is being used improperly.
You may provide consent to additional uses and disclosures; for example, in connection with a product or service offered by the Dental Arts Huntley, an affiliated entity, or a third party.
We do not knowingly solicit data online from, or market online to children under the age of 13.
More About Our Privacy Practices
With respect to other websites and servers: DentalArtsHuntley.org contains links to other websites. We have no control over and take no responsibility for the privacy practices or content of those sites.
We use Google Marketing Platform to serve ads on our site.
When users choose to make payments via credit cards, they do so on the website of a third party service provider. We do not store or reuse credit card information unless you have given us your credit card information directly and authorized us to do so.
Changes, Comments and Questions
If our Privacy Notice changes at some time in the future we will post the revised Privacy Notice to our website to notify you, and those changes will be effective on the day that we post the revised privacy notice. The latest version of our Privacy Notice will always be available at DentalArtsHuntley.org.
We welcome your comments or questions about our Privacy Notice and privacy practices. If you feel that this site is not following its stated policy, please let us know.
SEGMENT 1: COOKIES AND OTHER SIMILAR DATA COLLECTION TECHNOLOGIES
Cookies are small text files that are sent to or accessed from your web browser or your device’s memory. A cookie typically contains the name of the domain (internet location) from which the cookie originated, the “lifetime” of the cookie (i.e., when it expires) and a randomly generated unique number or similar identifier. A cookie also may contain information about your device, such as subscriber settings, browsing history and activities conducted while using our services.
Are there different types of cookies?
First-party and third-party cookies
There are first-party cookies and third-party cookies. First-party cookies are placed on your device directly by us. For example, we use first-party cookies to better understand your use of our website. Third-party cookies are placed on your device by our partners and service providers. For example, we use third-party cookies to measure subscriber numbers on our website.
Session and persistent cookies
There are session cookies and persistent cookies. Session cookies only last until you close your browser. We may use session cookies for a variety of reasons, including to learn more about your use of our website during one single browser session and to help you to use our website more efficiently. Persistent cookies have a longer lifespan and aren’t automatically deleted when you close your browser. These types of cookies are primarily used to help you quickly sign-in to our website again and for analytical purposes.
What about other tracking technologies, like web beacons?
Other technologies such as web beacons (also called pixel tags or clear gifs), tracking URLs or software development kits (SDKs) are used for similar purposes. Web beacons are tiny graphics files that contain a unique identifier that enable us to recognize when someone has visited our service or opened an e-mail that we have sent them. Tracking URLs are custom generated links that help us understand where the traffic to our webpages comes from. SDKs are small pieces of code included in apps, which function like cookies and web beacons.
How can you control cookies?
There are several cookie management options available. Please note that changes you make to your cookie preferences may make browsing our website a less satisfying experience. In some cases, you may even find yourself unable to use all or part of our website.
Browser and devices controls
Some web browsers provide settings that allow you to control or reject cookies or to alert you when a cookie is placed on your computer. The procedure for managing cookies is slightly different for each internet browser. You can check the specific steps in your particular browser help menu. You also may be able to reset device identifiers by activating the appropriate setting on your mobile device. The procedure for managing device identifiers is slightly different for each device. You can check the specific steps in the help or settings menu of your particular device.
Interest-based advertising tools
You can opt out of seeing online interest-based advertising from participating companies through the Digital Advertising Alliance, the Interactive Digital Advertising Alliance or App choices (apps only).
Opting out does not mean you will not see advertising — it means you won’t see personalized advertising from the companies that participate in the opt-out programs. Also, if you delete cookies on your device after you opted out, you will need to opt-out again.
To allow you to share content on social media, some features of this website use social media plug-ins (e.g., Twitter™ “Share to Twitter” or LinkedIn™ “in” buttons). Depending on your social media account settings, we automatically receive information from the social media platform when you use the corresponding button on our website.